Accounts Payable Specialist

Job Title:          Accounts Payable Specialist

Division:          Southeast Region

Reports to: Controller

FLSA Status: Non-Exempt

POSITION SUMMARY:

The Accounts Payable Specialist will maintain current accounts and assist in invoicing functions. He or she will analyze expense reports to assign payments to the proper cost centers, work with vendors to resolve past due invoices, and reconcile monthly statements with vendors.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Review and verify invoices and check requests
• Sort, code, and match invoices
• Enter and process invoices in the system
• Prepare and perform check runs 
• Prepare and process electronic transfers and payments 
• Track expenses and process expense reports
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts and produce monthly reports
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Assist with month end closing
• Provide supporting documentation for audits
• Backup the reception function

EDUCATION AND EXPERIENCE:

• Customer service experience
• Extra credit for Accounts payable experience
• Proficient in data entry and management

ADDITIONAL SKILLS:

• Strong personal computer and business solutions software skills 
• Strong interpersonal skills for interacting with accountants, vendors, and upper management 
• Good communication skills for communicating with support personnel and management 
• Good planning and organizational skills to balance and prioritize work 

ACCOUNTABILITIES:

• Successfully identify, analyze and solves problems and knowing when to ask for guidance
• Addresses problem issues head on in a proactive fashion
• Plan, organize and complete tasks in defined time frames
• Provide intensity and commitment in daily activities
• Have ability to work towards a personal "Best in Class" standard
• Demonstrate total commitment to outstanding customer service, developing a loyal customer base
• Work under pressure, meet deadlines and be flexible in working on multiple tasks simultaneously

ENVIRONMENTAL JOB REQUIREMENTS AND WORKING CONDITIONS: 
 

The work environment and physical working characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions: 

• Office environment, sedentary job.
• Person in this position needs to occasionally move about inside the office to access file cabinets, office machinery and occasionally visit customer sites.
• Must have the ability to walk/stand throughout the day

• By signing below, I acknowledge that I have read and understand the above job description and that I am capable of performing all of the stated requirements. I understand that my employment is “at-will,” which means that I may voluntarily leave my employment or be discharged by EMR at any time for any reason, with or without notice.